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Executive Assistant (CEO Office)

  • Location: Hong Kong
  • Salary: Negotiable per annum
  • Job Type:Permanent

Posted about 2 months ago

  • Sector: Sales & Marketing
  • Contact: Michelle Lo
  • Expiry Date: 13 April 2023
  • Job Ref: JN -022023-477053

A large scale HK listed company is looking for a high caliber individual to join them to provide the high standard of administrative support to the CEO office and maintain the effective productivity of the Office.

Job Description:

  • Providing comprehensive administrative service to the CEO but not limited to prepare various communications on behalf of CEO.
  • Manage and schedule the CEO's calendar excellent in prioritizing the most sensitive matters in a timely manner
  • Managing and booking all executive air travel, land transport, and accommodation with a high level of detail and follow up.
  • Acting as the contact point both internal and externally for the CEO office, especially and effective communication with stakeholders.
  • Vetting documents requiring the CEO's signature for accuracy and appropriateness.
  • Good at taking minutes with excellent usage of IT equipment.
  • Working closely with the CEO on high standard of commitments and responsibilities, following up appropriately.
  • Managing sensitive matters with a high level of confidentiality and discretion.
  • Running personal errands on behalf of the Executive Team from time to time.
  • Provide support to ad hoc tasks, such as and organizing catering when necessary.

Skills and Experience

  • Minimum 15 years' work experience reporting to C-Suite level as an Executive Assistant, Personal Assistant or similar role
  • Exceptional stakeholders' management skill at all levels, highly organise and able to work under a high-pressure environment.
  • Strong communication skills with approachable and respectful personality
  • High integrity, sensitive to confidentiality
  • Effective in planning, prioritizing and executing tasks in a timely manner.
  • Excellent IT equipment: MS Office knowledge (Outlook, Word, Excel, Powerpoint), virtual meeting platforms and scheduling systems, office gadgets and applications
  • Excellent organizational and time management skills
  • Excellent verbal and written communications skills in English and Chinese.
  • Be able to foresee the needs of the CEO, taking initiative and be proactive as appropriate.

Argyll Scott Asia is acting as an Employment Agency in relation to this vacancy.