Office Administration and Operation Manager

Job Title: Office Administration and Operation Manager
Contract Type: Permanent
Location: Kuala Lumpur, Malaysia
Salary: Negotiable
Reference: JN -052019-439691
Contact Name: Audrey Mui Kwai Lean
Contact Email:
Job Published: June 28, 2019 14:34

Job Description

Office Administration and Operations Manager

Office managers are responsible for the efficient functioning of an office through a range of administrative, financial and managerial tasks.

Office managers ensures the smooth running of an office on a daily basis and manages a team of administrative or support staff.

Responsibilities includes:

  • Manage and lead a team of office support functions supporting with a global or regional exposure
  • Manage and maintain office space/ facilities, ensuring that it is a conducive working environment, by providing high standards of services at all possible times
  • Manage office equipment & inventory, and to provide scheduled repair and maintenance work, as required.
  • Organising meetings and managing databases
  • Booking transport and accommodation
  • Organising company events or conferences
  • Dealing with correspondence, complaints and queries
  • Preparing letters, presentations and reports
  • Managing office budgets
  • Liaising with staff, suppliers and clients
  • Implementing and maintaining procedures/office administrative systems
  • Organising induction programmes for new employees
  • Ensuring that health and safety policies are up to date
  • Using a range of software packages
  • Attending meetings with senior management
  • Assisting the organisation's HR function by keeping personnel records up to date, arranging interviews and so on.


  • Bachelor's Degree preferred.
  • Good interpersonal and time management skills.
  • Have a 'young' personality to adapt to a start-up hipster culture and people friendly.
  • A candidate with minimum 8 years' experience in office management, procurement, budgeting, finance, petty cash management, vendor sourcing, employee engagement activities, and reporting as well.
  • At least 5 years of people management experience.
  • Experience in finance budgeting and reporting, and IT is needed ability to manage, forecast and prioritize multiple projects simultaneously with attention to details
  • Ability to interact and commands influence with stakeholders, build strong relationships, negotiation skills and credibility with leaders and employees.

Kindly Share your CV to Only shortlisted candidates will be contacted.

Argyll Scott Asia is acting as an Employment Agency in relation to this vacancy.