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Office Administration and Operation Manager

Job Title: Office Administration and Operation Manager
Contract Type: Permanent
Location: Kuala Lumpur, Malaysia
Industry:
Salary: Negotiable
Reference: JN -052019-439691
Contact Name: Audrey Mui Kwai Lean
Contact Email: alean@argyllscott.my
Job Published: June 28, 2019 14:34

Job Description

Office Administration and Operations Manager

Office managers are responsible for the efficient functioning of an office through a range of administrative, financial and managerial tasks.

Office managers ensures the smooth running of an office on a daily basis and manages a team of administrative or support staff.

Responsibilities includes:

  • Manage and lead a team of office support functions supporting with a global or regional exposure
  • Manage and maintain office space/ facilities, ensuring that it is a conducive working environment, by providing high standards of services at all possible times
  • Manage office equipment & inventory, and to provide scheduled repair and maintenance work, as required.
  • Organising meetings and managing databases
  • Booking transport and accommodation
  • Organising company events or conferences
  • Dealing with correspondence, complaints and queries
  • Preparing letters, presentations and reports
  • Managing office budgets
  • Liaising with staff, suppliers and clients
  • Implementing and maintaining procedures/office administrative systems
  • Organising induction programmes for new employees
  • Ensuring that health and safety policies are up to date
  • Using a range of software packages
  • Attending meetings with senior management
  • Assisting the organisation's HR function by keeping personnel records up to date, arranging interviews and so on.

Requirements:

  • Bachelor's Degree preferred.
  • Good interpersonal and time management skills.
  • Have a 'young' personality to adapt to a start-up hipster culture and people friendly.
  • A candidate with minimum 8 years' experience in office management, procurement, budgeting, finance, petty cash management, vendor sourcing, employee engagement activities, and reporting as well.
  • At least 5 years of people management experience.
  • Experience in finance budgeting and reporting, and IT is needed ability to manage, forecast and prioritize multiple projects simultaneously with attention to details
  • Ability to interact and commands influence with stakeholders, build strong relationships, negotiation skills and credibility with leaders and employees.

Kindly Share your CV to alean@argyllscott.my. Only shortlisted candidates will be contacted.

Argyll Scott Asia is acting as an Employment Agency in relation to this vacancy.